AI-Generated

[00:00:00] Phil Malmquist: Hey everyone today. It's today. I'm here with Jason. Let's just kick it off. I don't know you since

[00:00:06] Jason Van Leuven: this is like third or the fourth session. I think last session was our first one where we introduced highlighted topics. First two guys introduced into systems, Scots, datas, et cetera.

[00:00:18] Jason Van Leuven: For anyone that's interested to go check those out on our YouTube. It's a great place. We've got both just a podcast version audio only, and we've got recorded version, but with the video screens as well. Yeah.

[00:00:32] Phil Malmquist: Awesome. I don't know if anyone has met us, Jason, even a short intro. You

[00:00:38] Jason Van Leuven: are. My name is Jason.

[00:00:39] Jason Van Leuven: I'm the director of client success. That part of the right project for a little over four years now. So it's been an awesome journey. Really happy with kinda impact

[00:00:50] Phil Malmquist: maker on it. Awesome. Awesome. Yeah. We love having Jason on board. We're you guys will, haven't met me. I, my name is Philip and I've been with the AROYA for, I don't know, two and a half years, something like that.

[00:00:59] Phil Malmquist: [00:01:00] And I'm the managing director of AROYA and I don't typically get to be on the screen, so I'm super, so to be here and and learn from Jason. So hopefully this goes all right. All so what we're going to talk about today, Jason?

[00:01:13] Jason Van Leuven: Yeah. So topics of the day we're looking at task management what we'd like to do is jump into recipes.

[00:01:21] Jason Van Leuven: As we said, in previous sessions, recipes are your template. It's your statement of intent on how you plan to operate a growth cycle? There are quite a few components of recipes, but today we're going to focus a little bit on task management. We might also dive in a little bit on how.

[00:01:38] Jason Van Leuven: You can set up alerts, light schedules and just really get your phasing associated with the type of growing that you're doing for each session. So when we think about how you can discreetly analyze data, I was harvest groups are the way that you can chunk stuff out, right? It's growing session over time.

[00:01:58] Jason Van Leuven: When we talk about a [00:02:00] harvest group, we we can talk about either from, at the beginning, That throughout flower, all the way through processing right now, the inputs through the whole cycle. And we know the outputs and that's what gives you that comparable chunk of
data from cycle to cycle. Some of our clients also just segment it out into different.

[00:02:20] Jason Van Leuven: Session. And unfortunately our recipes and our scripts are flexible to accommodate whatever phases that you need and tie data in from the room. Okay. How does recipe tie in with task management?

[00:02:36] Jason Van Leuven: So what we're doing in recipes is outlining where your tasks are happening throughout that cycle.

[00:02:43] Jason Van Leuven: So when we think about the labor that's going in over the course of. An eight week power cycle. There's lots of different stuff going on. We've got IPM, we've got trellising, maybe some daily thing, a room cleaning, all those types of actions are being [00:03:00] involved. And if we can record out in that template and say, this is a type of action that's happening at this expected day then we know what the map looks like for the upcoming days ahead.

[00:03:12] Jason Van Leuven: And we've got nice features in the system. Things like reminders things like text notifications. So you can get a push notification or a text notification based on the tasks that you need to be doing. So you'll get a text when those are assigned. You can get a text based on a reminder alert.

[00:03:29] Jason Van Leuven: So if you need to be doing some IBM sprays it 8:00 AM, you can throw in a reminder 30 minutes before that, and then you can also. Send out texts, notifications of completion. So if you're a site manager, someone that's in charge of making sure the right tasks, labored work gets done, you can receive messages that are saying that that task was completed.

[00:03:54] Phil Malmquist: Gotcha. Gotcha. Awesome. That's what I do. I'm setting reminders on my phone. I [00:04:00] have to pick up the dog from the dark place or what's it called daycare? I like 30 minutes before pickup. That actually doesn't happen. But if I would

[00:04:11] Jason Van Leuven: ask, what would it be? Okay. One of the nice things having a consolidated system like this is when we're attribute ING it's what I like to call it metadata on top of a growth cycle.

[00:04:24] Jason Van Leuven: We get to look at if if there was any changes in the room that happened because of that task maybe changes that didn't happen in the room that were supposed to happen. I think one of the examples I used was Irrigation change task or a climate change task. Now let's say that we need to go into vegetative, bulking, Parmar, or generative stacking phases.

[00:04:45] Jason Van Leuven: Obviously we want a reminder that says, Hey, this is the day that Philip, you need to go in and adjust our metal flags to we'll open up our irrigation windows. And the next day comes along and I see that our irrigation windows are [00:05:00] still short. We're still in January. And I say, Hey bill, were you able to get to that task?

[00:05:05] Jason Van Leuven: We see that it's not completed all. Let's make sure we get right on that. Oh yeah. Yeah.

[00:05:10] Phil Malmquist: Okay. So it's not okay. That's awesome. Cause it's not only then a way to assign tasks and notify me that I have a task to do, but it becomes a way for a manager or for anyone to go in and see was it actually done if the data suggests otherwise?

[00:05:25] Jason Van Leuven: Exactly. Yup. I know when we look at how much energy goes into planning out day-to-day labors. And a lot of facilities worked in facilities where the manager, director of the site goes in early and puts up a whiteboard of that day's tasks. That's something that you have to. Modify every single day, obviously it's handwritten, so there's no copy paste features no recurring type events.

[00:05:52] Jason Van Leuven: And so when we think about stuff, that's three occurring in a room cleaning filters maybe doing some IPM type spreads. [00:06:00] And data collection. But when we talk about crop registration, take a plant Heights, doing runoff readings, a lot of these types of events, these tasks are something that needs to be done every other day, every third day or any specific points in that session.

[00:06:17] Jason Van Leuven: And it's some of the nice features in Roy is the ability to set up repeating tasks. We could show that here in a minute. Let me get my computer connected.

[00:06:25] Phil Malmquist: I do have a question on that. So it becomes, because as you said, like today, if you're not using a task management system, but using, I dunno like board whiteboards or whatever manual system that you're using, obviously that's a way for you to communicate that someone has a.

[00:06:40] Phil Malmquist: But using a Royer for task management that also allows you to tie the data like, like you said, in the metadata with the task. So for instance, Hey, I have a task to go and check out the flower room 1, 2, 3, or whatever, and do something in that room. Maybe take manual readings. You can actually, as [00:07:00] you're doing that task, Submit your data, a and T and tie up the record, right?

[00:07:06] Phil Malmquist: Not only get the record not only are you taking the reading or doing what the task is telling you, but you're associating it with that task. Which is nice. Okay. So

[00:07:17] Phil Malmquist: let's what'd you say, Jason, let's go in and show what it looks like. If we can get you in at working,

[00:07:26] Jason Van Leuven: if you can't just go to.

[00:07:29] Jason Van Leuven: Okay. I think I'm going to jump in present mode. I don't see that it's picking up the external display here. So that's all

[00:07:34] Phil Malmquist: right.

[00:07:38] Phil Malmquist: For people who have been in here before, typically Scott sits in this chair and with his laptop, now we have Jason's laptop, which is an awesome laptop, but it doesn't present the same way, so we'll figure it out.

[00:07:50] Jason Van Leuven: Alright. Given a, an overview of how tasks are related. And we'll jump into talking about configuring tasks in a [00:08:00] recipe so that you can lay those out every time.

[00:08:02] Jason Van Leuven: Really just apply a copy paste to when your next growth cycle is going on. So that way hundreds, maybe thousands of tasks going on at a facility over the course of months or a year. And no reason to be building those out, to be scheduling them manually counting days. Any of that type of stuff is probably more work than we want to be doing onsite.

[00:08:24] Jason Van Leuven: That focus needs to be on the productivity of the facility to growth in plants and making sure that work actually gets to. So when we are talking about tasking, it's going to show up in a couple of places. We can jump into the journal here. And the journal is a place where all of the metadata entries can be researched.

[00:08:47] Jason Van Leuven: They can be filtered out scanned, completed, et cetera. So when I jump in to the journal manually, we're going to see. Everything. We also have a notes, tasks, alerts, [00:09:00] IPM plan events, and then we've got our search bar here

[00:09:03] Phil Malmquist: and that's everything in the entire facility. Like everything that I Roy

[00:09:07] Jason Van Leuven: encompass.

[00:09:08] Jason Van Leuven: Correct? Yep. Yup. Yeah. And then we can use the search bar here. So if we're looking for something specific maybe we want to see if there's been any cleaning tasks. And there we go. Cleaner. Jim got that done here last week in flower one. We can click on those check out what's going on. So in this case, I guess I see it was assigned to Jim when it was recorded when it was due, when it was completed how long it took.

[00:09:38] Jason Van Leuven: And we'll jump into that when when you're on the kiosk mode on how you can pick up a task, do some task, timing, et cetera. We can mark this. Uncomplete maybe. It's not as clean as we needed. And you can obviously edit it, duplicate it, or delete this task. Comments are one of my favorite parts of the way that our tasking is set up.

[00:09:58] Jason Van Leuven: And if I need to get in here and [00:10:00] give some notes to somebody, maybe I just want to hit up Jim and say maybe you can use. More bleached next time. And this'll send Jim a message. If you signed up for push notifications, it's also going to push the record in here and maybe Jim comes in and says, not Jason.

[00:10:22] Jason Van Leuven: I'd love to, but we forgot to
[00:10:24] Phil Malmquist: replete. So it becomes like an in task kind of chat and you can tag people like other what you would expect from a task management system to be able to do where I can do similar
[00:10:33] Jason Van Leuven: things. Exactly. And you've got things timestamped and. It's just a great way to make sure that it's not like a a whiteboard that's too full to put information on.
[00:10:46] Jason Van Leuven: And, or this record is always there. So if we had a daily whiteboard, they were trying to get stuff done. Obviously I wouldn't have any insight onto what was going on last week. Trips out, all this record information is a great way to see. [00:11:00] What has been done? Obviously there's great ways to filter this in here as well.
[00:11:03] Jason Van Leuven: So we can jump in and say, Hey, let's filter by tasks. We could go to things that are due today. Maybe we, maybe I'm only working on floors one and two and I could see all right, here's the stuff that's specific to these filters. So just a fast way to. Find the kind of information that you need maybe I'm leaving for the day.
[00:11:26] Jason Van Leuven: And I want to keep an eye on what what I need to get done for tomorrow. We can filter that out. Say tomorrow you say this week, just to get an idea of what needs to be done. And we'll just jump into kind of how you can see these in another another way. So when we talk about metadata all these records, all these annotations is.
[00:11:47] Jason Van Leuven: The technical term that we use is called annotations. And that just means that, Hey, this is being written to the growth cycle and what we can do. I'm just going to bring up a little bit more normal data for us. [00:12:00] So I'm zoomed way out here. And that's why things look a little bit funny, but across the bottom, I can four months worth of data, that harvest group.
[00:12:08] Jason Van Leuven: And if I click into this harvest. Name right here in green. It'll actually show you here's our recipe and total, we can zoom over that and it'll tell us what day we're in, what week we're in. We can see that little outlines across the bottom here as well. And then we'll notice that there's a couple of little icons underneath the graph and these icons are denoting some type of activity If we click on them, it'll give us kind of some information about what's going on.
[00:12:37] Jason Van Leuven: So these annotations are here, were dry backs. Those were manual readings recorded to the system. We could obviously plot those as well if we wanted. And it's a great way to keep eyes on the changes in, in, in water content and transpiration, just by looking at those dry backs. So we can see all those little dots.
[00:12:57] Jason Van Leuven: And not to get up too far off. [00:13:00] Tasking is the main topic today, but these annotations just a really nice way to relate what's going on in the facility to what you're seeing in your graph. And like I said, you used that climate change example. Maybe you did some deleting should see a slight change in under canopy light levels as well.
[00:13:19] Jason Van Leuven: Possibly if you're seeing something funny in the graph, maybe. High humidity levels. Let's get a task assigned to our HVAC manager on site to go check it out and see if our humidifiers are working appropriately. Yeah. Great way to communicate, see datas and just get everything into one page.
[00:13:40] Jason Van Leuven: So it's not so much interface, flipping. Probably being able to take care of what's going on his problems. Oh yeah.
[00:13:47] Phil Malmquist: I love that. So being able to actually see the data obviously you're recording your data, but being able to analyze it, enter notes right. Into the graph with what you were thinking or what your conclusions were, but also being able [00:14:00] to assign tasks right there, and then to say, Hey, this looks odd.
[00:14:04] Phil Malmquist: Should do something about it. This is what I want done. You should do it kind of thing.
[00:14:07] Jason Van Leuven: Exactly. Yeah. And what we'll notice on the right side. Is the journal. It's just a, what we call a drawer, for example. And if you don't need to see the journal, you can push the door over. And this is just a specified list from our main journal.
[00:14:23] Jason Van Leuven: This is only for flower one, cause that's the room that we're looking in right now and we can also filter types out. So if I was looking at specifically task types, I can, de-select all the other annotations. And we'll see what tasks are getting done in this room, but they're assigned to any comments we can collect on that.
[00:14:43] Jason Van Leuven: See, oh, there's the comment that we were just taken. We can check out some discrepancies on bench. One, drip was partially out of pot, fixed it. Check the rest of the drippers on the bench. All fixed. Very cool. Thanks. Thanks Carl for for taking care of our plants. [00:15:00] And what we'll notice on here as well underneath the graph, those annotations, those icons, when a task is done, it's going to be checked off.
[00:15:08] Jason Van Leuven: So right here, we can see a quick view or we miss something going on this day. What what w what didn't we get done?
[00:15:17] Phil Malmquist: Alright, cool. So
[00:15:18] Phil Malmquist: obviously There's different views to view and manage tasks, been who you are in your facility. How do you, how
[00:15:25] Phil Malmquist: would you as a a person in a facility let's call it a cultivation manager or something like that who would actually add tasks and create tasks.
[00:15:34] Phil Malmquist: Would they typically do that in this view? Would it do that in when they
[00:15:37] Jason Van Leuven: create the recipe or. What is, what do you see most frequently? Yeah a little over half of the tasks and in the area database are are created from recipes. And there's good reason why we can outline, I've seen up to 70 tasks in a recipe where every time they building harvest groups, those 70 tasks were automatically [00:16:00] timed.
[00:16:00] Jason Van Leuven: In relation to when that harvest group started and you can attribute tasks. All that information that we were talking about, so that it's set up. It's just a checklist of, Hey, this harvest group is on schedule with what we need to get done. Before we do jump into that page, there are other ways to add tasks.
[00:16:19] Jason Van Leuven: So when we're hovering on the graph here, we've got a little plus icon. This plus icon is going to be how you build an annotation. It's going to annotate it at the specific timeline that you are hovered on. So if we want it to. Annotate something for earlier this smart her is two, let's see, 12, three last week we click in here and say task, and this would just be a one-off task.
[00:16:44] Jason Van Leuven: And this is the task creation dialogue. When we're doing just a one-off. And I'm just going to call it example tasks. Task description we can put in maybe maybe a few lines of what needs to be done. We could we could put a URL [00:17:00] into some SOP that might be needed for that that type of task.
[00:17:04] Jason Van Leuven: And we'll note, there's the daytime. I can change that in the dialogue here. If I need to, we're gonna assign it to a specific person. So in this case, we'll just choose myself task type. This is just going to allow us to choose a pesticide application, which is a. Subtype of tasks that gives us a few more dialogue options.
[00:17:21] Jason Van Leuven: So we're just going to do a regular task. We could say a flower one, and we can specify a zone that needs to be done in. We can specify a priority and then we can also add a photo. So photos is a great way to say, oh, the dehumidifier was unplugged. And that'll complete out that task. So
[00:17:42] Phil Malmquist: obviously you have a lot of options to really dial in your tasks, the location, the time, the zone, even, but you don't have to write, you can just add a task saying sweep the floors correct facility.
[00:17:54] Jason Van Leuven: Absolutely. And you can say click on this little, this task is not related to a single room. Maybe it's [00:18:00] by hand sanitizer for the front desk, it could be anything. So when we say that in there, it's going to populate our journal and populate underneath on our list there. So let's without further ado jump into our harvest group and I can do that quickly just by clicking on the harvest group icon down there.
[00:18:21] Jason Van Leuven: We can also, that's going to take us into this production page. That production page is going to have overview of all of our harvest groups. In this case, I went to this specific one. And if we jump into the schedule segment, this is going to show us what has been set up for this harvest group. And if we take a look in here, we don't have any tasks necessarily set up on this harvest group, but we'll get throw some in here. So let's do some tasks in here during generative. Let's say clean filters. And there's a couple of good options that are nice for this. So it's going to ask what what day we want to start doing this tasks, and then you can [00:19:00] do UN And repeat.
[00:19:02] Jason Van Leuven: And I, my favorite is the custom, if it is just every day, every week, every month, something simple like that feel free to encourage that usage, but customers by far my favorite, because I can go and say frequency. So let's go day every three days till the end of the phase. Let's just go tell the end of harvest.
[00:19:21] Jason Van Leuven: And then we say add task. It's going to throw it on the list. We could add a, another task, as it says this phase, when we use that custom option, we can actually apply it throughout the whole, our harvest group as a repeating we want. Okay. So not only within like your bitch face or your early flower or but for the entire cycle, Exactly.
[00:19:47] Jason Van Leuven: And so we'd go in here and say proper illustration. We're going to start that on the third day, we're going to add a repeat and I'm going to do it custom. We're going to go out every [00:20:00] four days and we're going to say it to the NFAs. And obviously these are just examples that, that we're thrown out there.
[00:20:09] Jason Van Leuven: When I say done, we'll notice up here that the. Overview of this harvest group is seeing population of tasking throughout here.
[00:20:22] Phil Malmquist: Gotcha. Gotcha. And and what this does is that it saves it to the recipe
[00:20:27] Jason Van Leuven: so that it doesn't save it to a harvest group. Okay. So harvest groups. Okay. I'm in the harvest group.
[00:20:32] Jason Van Leuven: And what we can do is always make sure that we do save schedule The screen itself, isn't isn't live modifying things. So you need to make sure that you say save schedule to write this to that harvest group and we'll show you how you can build out a recipe as well. The relationship of recipe to harvest group harvest, group's going to contain things like plants contains.
[00:20:52] Jason Van Leuven: The timeframe is where all of those data records are living. So that we can go back and do. Maybe [00:21:00] in a year we had an awesome run of a strain and that strain is is coming back into popularity. We want to run it again. We can't remember what specifics we did. Okay. Let's go back a year ago and check out that.
[00:21:09] Jason Van Leuven: If we want to see how maybe our climate conditions are improving over the course of a few harvest groups, let's bring those up and see, Hey, we've made some adjustments that are positively improving the consistency in our rooms. Okay. Let's see. So I got this, right?
[00:21:22] Phil Malmquist: So the recipe, when you create your recipe, you can add tasks and it can show.
[00:21:27] Phil Malmquist: And then you
[00:21:28] Jason Van Leuven: apply that recipe to the harvest group, the tasks get appointed to that harvest group.
[00:21:33] Phil Malmquist: But then once the harvest group is up and running, you can go in and edit and add task as you will, but it doesn't change the recipe necessarily incorrect adds it. Yeah. Yeah. If you had something like extra
[00:21:43] Jason Van Leuven: for that specific harvest group or whatever, and ironically, that's a great analogy.
[00:21:47] Jason Van Leuven: When we say the term recipe, we could we could be cooking something. And let's say I want my bread to be a little bit saltier than [00:22:00] what we could do is then what the recipe would suggest. Yeah. Yeah. Let's throw a little bit more salt in there. Or maybe I want a chocolate. Brad raisin brand new, the recipe doesn't include something like that, but we can toss that in.
[00:22:11] Jason Van Leuven: It's going to change the course of that on a one-off it's not going to change the recipe. We can go back later and play that same recipe and it wouldn't be raised in front. I think we lost your share there. Yeah. Sorry. I thought we had the cue to turn that off for a minute let's get it back up and running here and.
[00:22:31] Jason Van Leuven: So you guys, how you can build recipes from scratch and how you can use an existing harvest group. All right. Let's jump in and I'm going to say, we've got these groups in here, right? I just modified one that we're working on there and then we've got recipes. In this case, we could create a new recipe from scratch.
[00:22:50] Jason Van Leuven: Since I've already put the work into creating one of these harvest groups, that's actually just build it from the Harvard.
[00:22:59] Jason Van Leuven: Make sure. I select the [00:23:00] one where our tasks are at 10 tasks. Cool. So when we jump into the harvest group, we can hit the schedule page. This schedule obviously says when we're starting, how many days that we're going for each of these different phases, what rooms that there, that the plants are being in.
[00:23:15] Jason Van Leuven: So we can tie that data together from the vagina, like your timeframes. If I go up in the top we've got. Hamburger menu is what what's being called. And it's the.dot dot. You'll see it in something like Google Chrome, maybe it's more options. And our, one of our more options here is to save as the recipe.
[00:23:33] Jason Van Leuven: So if I say this as a recipe, it's going to bring all this information out of those harvest script. It's going to copy it from this harvest group and it'll build a template based on how he ran that. And that's really nice because if you do end up modifying a harvest. Through your cycle and you want to save some of those differences that you did while you were operating.
[00:23:53] Jason Van Leuven: Maybe we want it to do your generative steering for a few extra days. Then [00:24:00] we could say that as a recipe and it's going to include those modifications that we did to the harvest group. Gotcha. Yep. So if take it back to our bright example. If we we made brazen bread one time, then it would be like writing a raisin bread recipe.
[00:24:13] Jason Van Leuven: So I'm gonna jump in here. I'm just thinking, I'm sorry. I'm just thinking
[00:24:16] Phil Malmquist: about my myself when I cook, like I, I never follow the recipe. I read the title of the recipe and it always turns to shit because it never turns out the same. Like the bread is like good one time and horrible. And at the time, and if I were to sell that bread, it wouldn't be a good bread.
[00:24:33] Phil Malmquist: So I, I appreciate you can, that you can do
[00:24:36] Jason Van Leuven: better with the Royal. Maybe I should bake bread with. We'll just get into the recipes here. So when we see this recipe we can click into it and make those modifications as well. I always encourage people to rename it. So by default, since I created it from a harvest group, it contains the name of the harvest group.
[00:24:55] Jason Van Leuven: So that's where it came from. I'm going to call this let's call it [00:25:00] 14 weeks. This is going to be like. Nine week. And I like to include probably how long it is and maybe the size of the substrate, somebody say slabs, and he'll just might be just like a more sativa type strain that we're running while identifiable
[00:25:19] Phil Malmquist: names, so that it's easy to apply that recipe for your current
[00:25:22] Jason Van Leuven: situation.
[00:25:23] Jason Van Leuven: Exactly. And then one of the things in this recipe is our. Our light cycle. So ton of our clients are running flipped lights cycles, where they've got half their rooms operating at night, half the rooms operating in the day. And this one, it says it's starting at 6:00 AM. So I'm going to say we're nine weeks labs am right.
[00:25:46] Jason Van Leuven: And then if I wanted to make a nine week slabs PM, we get a pull up same recipe out of the harvest group and change our light schedule to a 10 at night time. And when we get into our graph, [00:26:00] we can see that. Our lights are following the appropriate schedule based on the the shading in the background.
[00:26:08] Jason Van Leuven: So I can zoom in a little bit here to say three days. Gotcha. And we can see there's the background. And if we put our light indicator on, we'll notice that, Hey we're restarting our lights a little bit later than we want to be done with the recipe, which suggest we shouldn't be doing exactly. And so that also jumps into.
[00:26:28] Jason Van Leuven: Something I talked about earlier, as far as making sure changes do happen in a room for example, and what we can do is we can enable things like target parameters and alert parameters, right? And these are available throughout the recipe throughout the harvest group that it gets applied to, and they can be different for each.
[00:26:52] Jason Van Leuven: Each phase. What we'll notice here is that we've defined where we want to be with our EDC throughout this [00:27:00] cycle. And if we had done alerts in here as well, there'll be a little red section possibly, and I didn't make any irrigation changes like I was supposed to, it could set off one of those alerts that would also indicate that time.
[00:27:13] Jason Van Leuven: Maybe the task. Exactly. This is tied back to tasks. Someone had a task that didn't do it. The data would suggest that it wasn't done and or that something went wrong and you
[00:27:21] Jason Van Leuven: can get an alert. Exactly. Yep. So we've talked a lot about how to create tasks. You
[00:27:26] Phil Malmquist: do that through recipes. You don't have to do it through the recipe.
[00:27:29] Phil Malmquist: You can do it in your harvest group, or just just through your graph,
[00:27:33] Jason Van Leuven: through your room dashboard, how would a
[00:27:36] Phil Malmquist: person interact with the tasks once it's assigned.
[00:27:41] Jason Van Leuven: Yeah, so there's there's a few good options. One is obviously the web interface that we're showing here. They can just simply click on that task.
[00:27:50] Jason Van Leuven: Like we did earlier. Talk about completing it. Maybe put a comment, explaining that they need some help with it mentioning any struggles that, that occurred during the task, but doing it like
[00:27:59] Phil Malmquist: [00:28:00] on a laptop or a
[00:28:00] Jason Van Leuven: computer. Yep. Yeah, exactly. The other option is obviously doing it through. Our mobile application.
[00:28:07] Jason Van Leuven: Yep. So that's available in the Google play store and the apple app store. They log in like they're used to using it and they can look at what tasks there's select them off, do a lot of the same stuff as they could from the laptop. And then the last, I think you did want to share with us what's called kiosk mode.
[00:28:28] Jason Van Leuven: Yes, we launched this, I believe about three or four months ago. And we've gotten a lot of great feedback. I've seen some pretty cool pictures of people using these as a dashboard outside of the room. I like to call it basically a heads up display. So here in just a minute, we're going to see the overview of that.
[00:28:48] Jason Van Leuven: It's a.
[00:28:51] Phil Malmquist: Okay. So I got the iPad up now. So let's take a look at that then how a user would use the mobile app on a tablet, basically the kiosk to interact with their [00:29:00] tasks. So going to navigate to the hamburger menu and Jason, if I mess this up, you just have to correct me, but I'm going to click on my kiosk.
[00:29:08] Phil Malmquist: And this is obviously only available on a tablets. If the screen is a tablet. It doesn't have to be a 10 inch tablet. It could be like a seven inch as well, but it doesn't work on a mobile device or on a cell phone. And actually,
[00:29:20] Jason Van Leuven: since you do have this up, let's just show them what the task, when you actually looks like the mobile app itself.
[00:29:25] Jason Van Leuven: So that second one that I talked about was was just using the mobile app. You can jump into tasks here. So obviously I don't have any tasks assigned
to
[00:29:32] Phil Malmquist: me typically when all tasks. Okay. So here I get all tasks for the entire facility in the normal
[00:29:38] Jason Van Leuven: mobile app, if you will. Yep. Yeah. And you can see that we built up quite a few tasks that like cleaning the filters every three days, et cetera.
[00:29:46] Jason Van Leuven: It's really up to the facilities on how how much that they want to populate this out and make sure that if they do want these details in their system, which we always encourage that. And make it as complete as [00:30:00] possible for what you will have your eyes on the system.
[00:30:02] Phil Malmquist: And if you click in on a task here, you can delete your tasks. You can edit the task. If you have the permission, I assume here I can complete the task and start working. And also though when you do that,
[00:30:12] Jason Van Leuven: take the time. Exactly. Yup. And that in the comments are available in that mobile as well.
[00:30:17] Jason Van Leuven: So very similar to the web. And then let's talk about the . We launched this a few months ago. It is available to all customers. You'll just need to be using a modern tablet and have the most updated version of the OS on that tablet and the most updated version of the Aurora. Mobile application.
[00:30:41] Jason Van Leuven: So if you click into the kiosk mode and really our desired intent for this is to be a display that's available outside of room or possibly display that a manager is using. From this from a facility if they've got a personal tablet or a work tablet they're [00:31:00] using. So one of the interesting things, when we jump into the kiosk mode it's technically logged out of any user, right?
[00:31:08] Jason Van Leuven: So this is safe for open display in your hallways outside of room. It's a great way to keep an eye on what's going on. Because the, you can't make really modifications and any of the system, there's a limited amount of interaction that you can do unless you pin in with your key, which we'll show in here just a minute.
[00:31:29] Jason Van Leuven: But what we want to notice from this is we've got gauges on the right side that are indicating the. Parameters in the room at that time. There's a few things going on too. There's a full notice. Let's look at water content real quick. There we see that there's a dot and then there is a white range around just before that.that.is indicating, Hey, this is where.
[00:31:55] Jason Van Leuven: In respect to that range. So in this case, water content right now is a little bit [00:32:00] higher than it's supposed to be for this parameter. And that's why it's filled in red. So that red is giving you just a quick heads up that says, Hey we are not meeting the described parameters by by the recipe.
[00:32:12] Jason Van Leuven: Gotcha. So here I have
[00:32:14] Phil Malmquist: a range of people entered.
[00:32:16] Jason Van Leuven: Exactly. Yup. And what we'll notice is these are going to be averages across the room. So if you have more than one climate station pretty much everyone's going to have more than one substrate sensor. These are averaged across the selections on the left side.
[00:32:32] Jason Van Leuven: So less side is showing us. The harvest group how many days into the harvest group we are, what week when it should be harvested. And then also obviously the cultivars and the zones that are being populated from that group. So if we click on, let's say ice cream Sherbert, we can see it selected right now in green, but if we unclick it, we're going to notice that the pertaining zone of ice cream Sherbert down in zone one is also unselected.
[00:32:57] Jason Van Leuven: So if we need to just check out on specific zones or [00:33:00] cult. That's a great way to do that. You'll also notice that the substrate information, so temperature, substrate, DC, water content did slightly change when we select that and unselect that because it's excluding your ice cream Sherbert from the average that's being displayed on that tab.
[00:33:16] Jason Van Leuven: That gauge since beyond the
[00:33:18] Phil Malmquist: topic, let's just click into one of these, which would take us from the averages to the single or all of the sensitive.
[00:33:27] Jason Van Leuven: For the entire room. Exactly. Yup. And in this case, we can see that that target line as well. Being a little bit higher, I believed in, we're interested in, it's showing our men and our max Oh, yeah.
[00:33:39] Jason Van Leuven: Here. See here at the bottom here yet it was being described. So we're way above our target limit here. Correct? It was that was in red. This screen is very similar to your mobile app screen for the data targeting. So your options of topper time sensor type zone to tie up the task management conversation.
[00:33:59] Phil Malmquist: Let's
[00:33:59] Jason Van Leuven: jump into [00:34:00] how you would
[00:34:00] Phil Malmquist: use this for tasks. So I'm going to click the the login button here, which would allow you as a user to login. This would show only me as a user because I'm the only one who's logged in on this iPad.
[00:34:11] Jason Van Leuven: And I'm going to
[00:34:12] Phil Malmquist: click in my code. I can remember it.
[00:34:20] Jason Van Leuven: Yes. So just to think about the physical world, let's say that this iPad is up there and flower one sitting outside of the. Phil walks by and notices that our ECE is a little bit high. He logs in, and maybe he starts working on a task or building a task that could be related to that. Maybe it's not related to that.
[00:34:39] Jason Van Leuven: Maybe he's just going into the room anyways. He wants to see what needs to be done in flower one, or remind him self what what has been completed in that room for the day. So now that he's logged in, he'll have access to the tasking options, which is a little check board or. Right here to the right.
[00:34:57] Phil Malmquist: So I'm going to click that check mark, and then I can see my [00:35:00] tasks.
[00:35:00] Phil Malmquist: Obviously. I don't have any assigned. And then I have all my tasks here. Oh no, this is all the tasks with the chart. No, this is all the tasks were flower one,
[00:35:08] Jason Van Leuven: right? Correct. Okay. Yeah.
[00:35:11] Phil Malmquist: Gotcha. And I'm just going to click into. Okay. Awesome. So obviously this type doesn't have any description, but if, but here I can add a LinkedIn SOP.
[00:35:21] Phil Malmquist: I can add description of how to do this task. If there was a in-depth detailed instruction of how to clean the room,
[00:35:27] Jason Van Leuven: it would show right here. Correct? Exactly. Yeah. And you can see those comments. You can reopen it and start timing it. So let's say that you do go in to check this zone one sensor for abnormality.
[00:35:41] Jason Van Leuven: It's going to say, all Phil's doing this. It's in progress. Here's the time being spent on that? When when you leave that room for lunch, you could say pause, maybe you're done with it. And you're leaving that room for the day. You can say finish, and it's going to record this with the total time that it took you.[00:36:00]
[00:36:00] Jason Van Leuven: So Paust
[00:36:01] Phil Malmquist: I spent 16 seconds. I'm going to continue. I'm going to keep finished. Okay. So now it says that I completed the task. It took me 18 seconds and. This is a demo sites. I'm not messing with anyone's tasks, just everyone knows. But it took me 18 seconds if I would've done this task. And then I get that in my record.
[00:36:20] Jason Van Leuven: Exactly. Awesome. And
[00:36:23] Phil Malmquist: then we've got the comments down here. So I just a simple, easy way for you as a as an employee, just to look just to see your task on for. I do think if I log out and I'm logged out, if I click this checkbox just as a last thing, I can actually see all the tasks, but I won't see my tasks.
[00:36:41] Phil Malmquist: And I don't think I can't, no, I can't actually go in and start a task. You would have to log in to do that so that there's no way for someone who isn't authorized to go in and actually complete a task. That makes sense. Exactly.
[00:36:56] Jason Van Leuven: Hey, Jason and Phillip Keisha trending in here really quick [00:37:00] just once. So everybody knows this on office hours today to please submit your questions on the chat.
[00:37:05] Jason Van Leuven: Jason and Philip, we actually have quite a few questions
[00:37:08] Phil Malmquist: from our Keisha. Oh,
[00:37:14] Jason Van Leuven: I can hear excuse me. You can hear Keisha. Sorry. Keisha.
[00:37:24] Jason Van Leuven: Now, I can't hear you. I can hear you just before that though. It was just fell. Yeah, it's just me. I can't
[00:37:29] Phil Malmquist: hear you. That's okay. Jason can hear you.
[00:37:38] Jason Van Leuven: Yeah, we can. We can hear you occasionally. Jason.
[00:37:45] Kaisha: Just wanted to let everybody know we are taking their questions. Please do enter them into the chat. Anything that you'd like to ask. Let me go ahead and ask one of the questions from our Instagram community. Someone submitted that their team uses a dry erase board and spreadsheets to manage [00:38:00] daily tasks, and that seems to work.
[00:38:02] Jason Van Leuven: So wouldn't letting all that go to bring on a Royal, taking them on. No, they really shouldn't. Because when we talk about the day-to-day activities of building a whiteboard and managing a whiteboard, it's it's in one location, it's only able to be seen in one spot. So there's a lot of energy that goes into maybe remembering that stuff.
[00:38:22] Jason Van Leuven: Maybe going back to the whiteboard managing the whiteboard as. Physical piece. And the other thing I talked about earlier was building out a new recipe. So that recipe is going to be all the tasks for a timeline. Maybe if I've got 70 tasks that needs to be done on each harvest group, every time I build the harvest group, that's 70 tasks that get built in one action of assigning that recipe.
[00:38:46] Jason Van Leuven: So I'm not sure that it's really fun to write that many tasks on a whiteboard. From our perspective, you can really save yourself a lot of headaches and really help organize how that task gets done by [00:39:00] making it digital, making it visible where people are at giving them reminders, seeing that it's done or not done knowing how long it took when they record it.
[00:39:08] Jason Van Leuven: Being able to dynamically comment as a teamworking opportunity I think it's a huge improvement over, over whiteboards. So to answer that question simply. Would it be letting would it be more worth letting all that go for Roy? Absolutely not. There's probably still applications where you want to have a whiteboard for whatever reason.
[00:39:26] Jason Van Leuven: Maybe it'd be nice to have a quote of the day up on that thing. Give everybody that's good. Fun. Another question we have here. So delete these, the most challenging tasks our team has to deal with. How can it help with that? Great question. Yeah, there's just an
[00:39:44] Phil Malmquist: have to reiterate the question because I can't hear him.
[00:39:46] Phil Malmquist: Oh yeah. The question was a
[00:39:48] Jason Van Leuven: daily things. One of the most difficult or time consuming tasks that their team has. Yeah. I can show you here. How can I help with that? Roy can help with that because. [00:40:00] You can start to get an idea of how much time that deleting takes make sure that from historic harvest groups, what time in the what phase or what day of the harvest group that the daily thing was most important to be done.
[00:40:17] Jason Van Leuven: And then one of the other things is there, there is a. A solar panel on our substrate sensors, which give you a light approximation or light indication of what's going on in the sub straight below the canopy. And so we need to leave, you can start to quantitize H how much of that was needed.
[00:40:33] Jason Van Leuven: And did it turn into a better harvest group or not? So we're always talking about using. These data records as a source for continuous improvement and sometimes maybe reducing the amount of de leafing energy that you put. Could be a more profitable if it doesn't have any negative side effects on the outcome of that cycle.
[00:40:56] Phil Malmquist: Gotcha. Gotcha. So you can actually use the task management to record [00:41:00] how many labor hours were actually put and when it was done. So you can go back and look at that and see was it worthwhile, wasn't it. And really tying to try tying everything.
[00:41:11] Jason Van Leuven: Yeah. So talking about inputs compared to outputs tracking it all in a district. Segment of time. We know here's everything that's gone into the cycle when it happened, and then make sure that you're recording your yield weight or using our our metric integration workflow to speed up the artist process and tile the data into one. I saw
[00:41:34] Phil Malmquist: one I saw one customer because de leafing, it's like a technique.
[00:41:37] Phil Malmquist: I tried it once and I was wearable. I did I don't know many health plans. It just like my baking. I didn't how many plants. But I had to try it, but just that fact, when you have, for instance, the kiosk as a room and you have do you leaving as a task, just being able to actually include instructions and maybe a video URL or something like that, just to actually teach.
[00:41:57] Phil Malmquist: If you have a new deleting team, have the [00:42:00] task management system help your team to do their tasks effectively as well.
[00:42:07] Kaisha: Awesome. We got a similar question from someone for whom irrigation is a major task. So how can or I help with that?
[00:42:14] Jason Van Leuven: How can array help with irrigation? That should be a really easy one. So one of the biggest advantages of our system and why it has been a nice wave in the industry. The accuracy and the deployability of our substrate sensors. So at this cost level, we can probably get an idea of the uniformity across the room for the types of irrigations that are going on.
[00:42:39] Jason Van Leuven: Since we're logging data at 24 hours a day, every three minutes, you get really good visibility and. Whether your irrigations are performing as as intended and you can really help your team make the right irrigation decisions by monitoring and logging dry backs. Looking into your EDC, how much your EPC is stacking compared to [00:43:00] your feed nutrition levels.
[00:43:02] Jason Van Leuven: It, it gives a ton of visibility onto how your irrigation system is performing and helps you really dial in. How you want to be irrigating.
[00:43:20] Kaisha: Great. And then someone wants to know how AROYA can help with my managing my team. I know we talked a lot about assigning specific tasks, but what else? Yeah, common feature is a great way to help your team with each other. From the staffing structure, AROYA lets you do specific types of permissions.
[00:43:41] Jason Van Leuven: And this was a really early feature in a Roy because we realized that the more people that can be involved with the interface, the more information we can get in there, the more complete the picture of the whole operations of the facility. And so we can have admins that are able to do modified.[00:44:00]
[00:44:00] Jason Van Leuven: C all the options in the system and it's completely configurable. So you can add as many different roles as they're called, and those roles are permissions profile. They're fully configurable by the user and allows you to include people that may not need to be seeing the data or making modifications in this.
[00:44:21] Phil Malmquist: I have something to add to that because I've been to a couple of sites now, maybe 10 or 15 or so. And what I really see Roy do in terms of being able to managing your team is sure. We always talk about crops doing and increasing your yields per square foot per year, and really have a Roy is the tool that you want to use to do that.
[00:44:38] Phil Malmquist: But with the integration of task management and having, as you said, having more people actually use the software and use the platinum. It really adds a sense of ownership and accountability to the team as well. So it's not only about managing your team, but it's managing them through giving them authority or a sense of control because they have everything right there in [00:45:00] their mobile app.
[00:45:00] Phil Malmquist: They have the kiosk, they have the mobile app, they can go in and do what they've been assigned to do, but they have everything in the planet. And they get to use it just like everyone else. So it really creates as far as I've seen, it really creates a sense of happiness, if you would a sense of control because I know what I'm supposed to do.
[00:45:16] Phil Malmquist: It's right here in my pocket, I got the descriptions right there and it helps you manage your team by helping the team manage themselves. If you don't, if you will, less energy goes towards actually telling the team what to do, writing on those.
[00:45:30] Jason Van Leuven: Like you can do it all right there in Royal.
[00:45:32] Jason Van Leuven: Yep. And it definitely empowers people to be making the right decisions. We empowering people. A great example of this would be maybe some full-year spray that was happening late in the day. Let's say that that yesterday someone misinterpreted the whiteboards for example, and they went in and did some defoliation or some some foliar spray, excuse me.
[00:45:52] Jason Van Leuven: And. They didn't cross it off. They didn't use the raw data record. So there was no indication that it got done. Maybe I came in [00:46:00] today seeing that Hey this is something that needs to be done. If I go in the room and do it twice, that's obviously one, a waste of materials, labor, and probably not a great thing to be doing to your plants if you're using a rep, obviously, even if you didn't check.
[00:46:15] Jason Van Leuven: The task we could see with the the lights getting turned down and, or that humidity increasing there was probably simple your activity going on in there. Gotcha.
[00:46:24] Phil Malmquist: Yeah.
[00:46:28] Jason Van Leuven: Great. So we have just a few more minutes here for anybody who would like to submit their questions in the chat, who would love to get to them for the end of the broadcast. But I do have another question from our Instagram community. I'm getting ready to set up task management where the Royal for the first time, where do you recommend?
[00:46:43] Jason Van Leuven: I. I would recommend you a collaborate, the tasks that you think are gonna be happening. Collecting your previous documentation and building out a recipe for [00:47:00] what, all of that what of all that info. So maybe if you are coming from whiteboard start capturing on a daily basis, what's going up on your whiteboard?
[00:47:09] Jason Van Leuven: What day of the cycle is that happening and populate those into your recipes by the time you're done with that first harvest group everything from your whiteboard is now into a Roy gives you just a great spot to be productive. Okay. So basically
[00:47:25] Phil Malmquist: start with the repeatable tasks, the tasks that, that they know goes into every office.
[00:47:30] Phil Malmquist: Not exactly.
[00:47:33] Jason Van Leuven: And if a one off tasks are very helpful as well. So if you want to start playing with those, it's a, it's an easy way to begin experiencing the tasking feature, but in the long run and able to become more scheduled, more repeatable, having those in recipes in say, A really nice feature.
[00:47:53] Jason Van Leuven: Yeah, no, I love that. Actually starting with the harvest group and the recipe, cause everything else spoke, comes naturally after [00:48:00] that, because once that's in you were of you're you've started, you've gotten the momentum of using a Roy and you getting access to the kiosk and the mobile app and actually starting using it and fiddle with it and playing with it comes naturally after that, if
[00:48:16] Jason Van Leuven: you have that base.
[00:48:19] Jason Van Leuven: Why we call it a template or a recipe, right?
[00:48:25] Jason Van Leuven: Jacob painter. Thank you for your question. Jacob wants to know when you assign a task. Oops, sorry. Lots of when you assign a task, does a Roy tell you that it wasn't complete or do you have to look so that the indicator of whether it's complete or not? Is that check mark and then you can sign up for a completion.
[00:48:44] Jason Van Leuven: That being said we do have a feature request in that is talking about a missed task alert. I think specifically what you're talking about is if something didn't get done when it was due. Yeah. Getting a message out to say, Hey, let's let's get some energy behind that and make [00:49:00] sure that person that's supposed to do it knows they're supposed to do it.
[00:49:03] Jason Van Leuven: And this could say.
[00:49:08] Jason Van Leuven: Jacob. Thank you for your question. If anyone else has questions, please do put them in the chat. I have one more here from our Instagram community. How would you recommend measuring metrics without data logging?
[00:49:18] Jason Van Leuven: With a lot of work, a lot of energy we were talking about G sheets earlier is maybe a framework to get this information. If you're not using data logging, that means that most of that information is coming in with manual energy from your employees. Yeah. Ultimately, if you want to measure your metrics, you can always take spot measurements, but that's not going to give you a metric.
[00:49:40] Phil Malmquist: If you want to measure metric without data logging, you're going to have to data log,
[00:49:43] Jason Van Leuven: but manually go in every so often, take readings, write it down and try to get. That's what a lot of customers do when they're starting out because they're small, but once you become big, once you grow and expand your business it, the labor that goes into it becomes significant, [00:50:00]
[00:50:00] Jason Van Leuven: but
[00:50:00] Phil Malmquist: sure you can do it.
[00:50:04] Jason Van Leuven: Good
[00:50:04] Phil Malmquist: question.
[00:50:07] Jason Van Leuven: Yes. Thank you all so much in to our community. Oh Jacob, another question here is the ACE sensor for CO2.
[00:50:17] Phil Malmquist: The ASIS, oh, the apple sensor knows the Atma sensor is atmosphere team that we use for climate measures humidity, temperature, and a VPD. Scott mentioned this last time we do have a climate station in the works that will measure CO2 as well. The world is in a difficult place with part shortages.
[00:50:33] Phil Malmquist: So unfortunately we haven't been able to launch that as a plant, but it will come where we are going to be able to measure CO2 as well. But today the Atmos 14 that we do use is does not measure CO2 Great. So Jason and Phillip, those are all the questions we've had submitted so far. Everybody who's on the call. We do have a few more minutes if you have any other questions, but any final thoughts to close out our task management, this.
[00:50:58] Phil Malmquist: I [00:51:00] love task management and the features that we've built. It's always fun listening to Jason, explain how he works. So I'm just very thankful that I got to participate and in as a guest here in the office hours. And if you're not, if you're a new Royer user and you're not using task management, I strongly encourage you to do that.
[00:51:17] Phil Malmquist: Try it out and see how it works.
[00:51:21] Jason Van Leuven: I think we've covered most of the task management pretty well. I wanted to think that I can send you needed the viewers out here for spending the time to check this out. If you enjoyed this content, get on our YouTube channel, check that stuff out, jump on our Instagram see the material that we're hitting the web with and check out our system@ared.io.
[00:51:40] Jason Van Leuven: If you're not a user already, if you are one of our clients, we'd love to hear from you. Tell us about what's working. What what you'd like to see in the system. So hit us with any of the questions that you have and just we always enjoy your engagement. Awesome. Jason and Philip. Thank you so much, Phillip.
[00:51:57] Kaisha: Nice to have you. Thanks for joining us as our special [00:52:00] guest this week. And thanks to everyone who joined us for Riaz office hours live. This is your time. If you have any questions about AROYA how it can be used to improve your cultivation, production process any topic you'd like us to cover in future sessions, feel free to let us know in the.
[00:52:15] Kaisha: Or shoot us an email at support.aroya.@metergroup.com. And of course you can always DM us on Instagram. We definitely want to hear from you. We record every session. We will email everyone in attendance and link to the video from today's discussion. It'll always, it'll also live, as Jason mentioned on the AROYA YouTube, please like and subscribe.
[00:52:33] Kaisha: And then of course, if you find these conversations helpful, feel free to share the video with anyone else who also may find this information useful. Thank you all so much. And we'll see you next week.