AAA 7 OHL Compliance 

[00:00:00] Kaisha Dyan McMillan: 

[00:00:00] Kaisha Dyan McMillan: All right, folks going to get us started here. Hi everyone. Welcome to AROYA Office Hours LIVE. This is a chance for all of you, whether you're AROYA customers or curious or just super into growing and existing in this exciting industry, to share your stories and get all your burning cultivation questions answered each week, we'll spend an hour sharing our findings. 

[00:00:21] Kaisha Dyan McMillan: Walking you through some interesting features and having a lively conversation about what you're doing, what you want to know, and even help you share your own stories and connect with other people who are passionate about this plant and its potential. My name is Keisha. I'll be your moderator for today's discussion, which is about compliance. 

[00:00:38] Kaisha Dyan McMillan: If you have any questions for us, please feel free to submit those in the chat at any time, and we'll do our best to answer them during the broadcast. We'll also be addressing numerous questions that our Instagram community submitted. We're going to get started Scott and Jason over to you. 

[00:00:54] Scott Campbell: Thanks, Keisha. And it's great to be back at office hours and talking about something [00:01:00] I just love, which is following the rules. That's what compliance is about and as difficult as that can be if not about that, it's a kind of a strange position to be in. Is that growth? 

[00:01:11] Scott Campbell: Success in the cannabis industry is at least on the white market side, predicated on following the rules when really the history of the industry is about not following the rules. Compliance and compliance is a huge issue and something that we've talked about for a really long time. And I just want to say one thing though, is you shouldn't be. 

[00:01:31] Scott Campbell: Upset or frustrated about compliance as it relates to array and the things you can do with it, because everything we do in the compliance side comes with a silver lining in terms of the harvest groups. And that might sound like a weird thing to say, but but yeah. What do you, what are your thoughts on that? 

[00:01:47] Scott Campbell: Jason what's the silver lining in your opinion? 

[00:01:49] Jason Van Leuven: Got two silver linings. It's, as far as AROYA goes, a lot of traditional METRC integrations, a lot of compliance systems of what has to be done is, you're organizing your [00:02:00] plants by type by birth date by maybe stage. And what what AROYA has spent a lot of energy in doing is trying to get those into groups, get those into the harvest group so that the plant processes for submitting to compliance actually follow the growth of the plant. 

[00:02:17] Jason Van Leuven: So rather than going in and select. Plants by, a specific birthdate and making sure that those get transitioned or those get harvested, et cetera. The risk system encourages consumers to populate their harvest groups with those plants. And then, simply by clicking once through, throughout that harvest group we can advance the stages which submit the required. 

[00:02:37] Jason Van Leuven: Compliance information. And so that's obviously a nice way to offload some of the energy from the compliance manager and it really encourages cultivators to be part of that tracking process. Another way that we can reduce the energy going into the compliance managers we have basically a staging box, right? 

[00:02:57] Jason Van Leuven: So as those cultivators are doing. [00:03:00] The advancement or the submission of a sync events. It goes into what we have is called a compliance inbox. And that compliance inbox is a catch. All that compliance managers can keep an eye on one facility, multiple people doing those compliance events or even multiple facilities to make sure that the events are correct. 

[00:03:17] Jason Van Leuven: And that information is what it should be before it gets submitted to the METRC database. 

[00:03:24] Scott Campbell: Yup. Yup. And then. Gets at this point, maybe compliance isn't super fun. But there are some reasons to be happy about it. And as you mentioned, once you set up those harvest groups, not only is that a good way to keep track of everything that's going on in your cultivation, but all that data can be sinked to compliance systems. 

[00:03:42] Scott Campbell: And in this case we only mean METRC at this point because part of the fondness of having an industry. Legalize state by state, instead of doing it Federalists, every state's going to do it differently. And the most common system right now is METRC. So that's what we have. We don't have any other integrations [00:04:00] available in AROYA right now. 

[00:04:01] Scott Campbell: But the METRC integration allows for everything that you're doing on the cultivation side in terms of, Hey, here are the The clones and we'll talk specific about clones taken off a mother plant versus clones you buy. So where did those plants come from? Taking them into a propagation, vege, a flower, and then harvest, and then tracking what happens after harvest all that stuff can be sinked into METRC using that compliance inbox that you're talking about. 

[00:04:28] Scott Campbell: And the great thing about that is if we do things in that way, then that sets us up for being able to do the analytics on the backside. So not just the compliance stuff, but then looking at which cultivars are producing the best. And are we making progress on the productivity of each cultivar and what are our totals over a given period of time and overall for our facility? 

[00:04:50] Scott Campbell: What our average grams per square foot per year. Those are all things that are made possible by setting up the harvest group. So I totally agree that's the that's [00:05:00] the focus there. So let's sorry. 

[00:05:02] Jason Van Leuven: Yeah, I was, I wanted to talk a little bit about my experience when I was managing some of the compliance at a local facility here. 

[00:05:11] Jason Van Leuven: And it took me a little bit of time. But what I wanted to really emphasize with people is that an adjustment of attitude towards compliance can really be beneficial for the company. So if we look at traditional industries, there's a lot of inventory control checkpoints that actually share very similar requirements to what compliance does. 

[00:05:34] Jason Van Leuven: And and what I really came to realize was I, rather than looking at this as a, a requirement, a hassle, a sunk cost, I began to. Take advantage of the business intelligent aspects that were happening. And a lot of this stuff for me, it was really nice because it were things that our company may, or may not have invested in to do unless it was required. 

[00:05:55] Jason Van Leuven: Yeah. And so then I started looking at this data including historical data and saying, Hey, we've [00:06:00] got access to a plethora of. Those inventory control checkpoints. Now we can start making sure that along the way, we're not losing insights. And so rather than necessarily saying, Hey, this is a requirement, this is a burden. 

[00:06:14] Jason Van Leuven: I took the other aspect and said, how much value can we drive? Because we're doing this anyways. Yeah. 

[00:06:20] Scott Campbell: Yeah. I love how you mentioned that. And there's. If we had to say what does Enron have to do with the cannabis industry? Probably nothing, but when Enron happened in the U S then all the lawmakers got upset that these companies were cheating their investors out of money and they made all these new rules called Sarbanes-Oxley and they forced all the public companies in the U S to implement all these new controls over everything that they were. 

[00:06:45] Scott Campbell: And initially it just costs companies a ton of money and the ones that were implementing the controls just to get by. It did just cost them a bunch of money, but there were some companies that are out front and it's Hey, how could we use these rules? Figure out where our waste is figure out how we can get better now that we [00:07:00] have all this data coming in. 

[00:07:01] Scott Campbell: And that's just like what you were talking about. Yeah, we have to do the compliance stuff, but almost all businesses have to track inventory accurately. If you're in retail or you're a manufacturer, like we are whoever you have to track your inventory, and this is just one way to do it and make sure everything gets done when it needs to get done. 

[00:07:18] Scott Campbell: It submits all the data to your regulatory bodies, so that they're happy with what you're doing. And you can use it for improving your performance, which I think is exactly the right perspective to take. This might be a little dicey, but we're going to dive in a little bit with some, screen-sharing talk about what compliance is, where compliance is. 

[00:07:35] Scott Campbell: If found in AROYA, and I do want to say again, I mentioned already, if you're in a non METRC state this isn't really how it works for for you right now. And we already have a question. I think Keisha, on a METRC isn't available in my state. How can I help us with. And so let me just talk to that one first as a baseline. 

[00:07:56] Scott Campbell: And the answer is the can't help much [00:08:00] yet. It will allow you to to create plants and to track those plants and keep track of your inventories in the system. We're working on what we call non METRC compliance in AROYA, which will allow you to essentially kick out as CSV reports that they can be synced to tools. 

[00:08:17] Scott Campbell: Whatever BioTrack THC or what are some other ones? The leaf is one that we hear sometimes help me out here. MJ freeway, MJ, Emery, Andrew Frith, and link leaf, I think are linked at some level. But yeah, th there's a few compliance systems and then Washington state has its own crazy weird self-made system that apparent. 

[00:08:36] Scott Campbell: I don't want to get any trouble. I heard it's a mess. And they've gone from place to place. We are working on tools that will allow these workflows to use for you to use them in not METRC states. It's not ready yet. But we will we are working on that and we will make, be making it available. 

[00:08:52] Scott Campbell: So that's the answer to the first question. If you do not have METRC running on AROYA looks different than if you have METRC [00:09:00] running. So that's the first thing to be aware of. And if you don't have METRC running, I believe you don't even see. Let's see. You got no, I don't know. How can I, how do I switch this, Chris? 

[00:09:12] Scott Campbell: Why don't you try logging into them? Oh, maybe Jason, do you want to do instead? Okay. Yeah, Jason's just going to share his screen. 

[00:09:24] Jason Van Leuven: All right. So what I think Scott was mentioning is our compliance inbox. It looks like a METRC shield right here. And for those of you without the METRC enabled that's not going to appear in your main options 

[00:09:35] Scott Campbell: on the left. Yeah. So you won't even see that shield. Let's just start out at the beginning and And show people how to create a harvest group from from either cutting from other plants or maybe taking some clones how'd that work? 

[00:09:48] Jason Van Leuven: Absolutely. So it's very similar to the non METRC enabled AROYA product, but it's going to ask for a little bit more information specifically talking about the serial numbers of the plants that you're looking to [00:10:00] build into this harvest group. So as typical, we're going to jump into create new harbors. 

[00:10:05] Jason Van Leuven: Create new group. I'm going to zoom in a little bit so y'all can see this better. Let's go on to create new group. If you've got existing harvest groups being ready to build, you're going to be listed up above. We're going to start with the new one. And this is going to go through a three-step process to get the information needed, to outline this harvest group. 

[00:10:23] Jason Van Leuven: First question is talking about the started on date, right? Great processes to start these when you're ready and, or prepare harvest grapes before you're actually up to getting those clones in and starting that harvest group. So that's a good way. It can do a little bit of production planning using these harvest groups that grow recipe. 

[00:10:41] Jason Van Leuven: We don't necessarily have to have an inputted recipe if you've got an existing recipe that you want to use, the outlines, your tasks the different phase durations light side. Target ranges and alerts. You're welcome to do that. And it's going to ask about the lifecycle of this plant. And so we're going to just start off in the propagation phase. 

[00:10:59] Jason Van Leuven: We're going to say it's going [00:11:00] into vege one room after that. We'll just select bar one and then Kira we'll call it tier one. So we're starting this horoscope for today. Those planets are going to be in propagation and that's going to be looking for the sources of those. When we start the harvest group into propagation the system knows that, Hey, you need to build cuttings and submit those cuttings as a METRC event. 

[00:11:24] Jason Van Leuven: So if on the left side, we'll notice that it's talking about mother plants, right? So these are the plants that are flagged in the system as clone producing. And you've got a couple of ways to do this. So you can obviously just scan your plant up here, your mother plant, which is probably the most accurate, fastest way to get the exact serial number. 

[00:11:43] Jason Van Leuven: You ID of that plant. If we type in some digits, let's say 5, 6, 6. It's just going to select the plants that contain those digits. And we could go, let's say 5, 5, 7, or 5, 6, 7. That's the next plant in the list. So we're going to take some cuts on this ice [00:12:00] cream Sherbert. Or we recently did that day and it's going to ask what is. 

[00:12:05] Jason Van Leuven: The UID of the plant lot that you want to create. Okay. So this is a clone lot. It's a group of plants under one serial number in METRC system. Same thing. Again, we can simply scan the tag that we're going to apply to that that plant lot. Or we can filter down through the list type in the last few numbers. 

[00:12:22] Jason Van Leuven: So we're going to do seven to eight and see it there. That's the tag we're using. It's going to ask how many clones are in the slot. If you're taking multiple clone, lots off the single plant, you can do that as well. You can take multiple clone, lots off of multiple plants, different types of cultivars, and have that all into your one harvest group. 

[00:12:41] Jason Van Leuven: So we're going to take maybe five of these. We'll just do small lots. Let's also say we're going to put some banana, oh, gee in this room and we're going to do 10 of these banana. Oh, geez. Excuse me. I need to select the UID. This is going to be the ending in 4, 7, 3. Oh. And we're going to do 10 [00:13:00] of those banana OGs we'll record that. 

[00:13:03] Jason Van Leuven: We've got a pretty simple lot here over on the right side. This is the group content. So this is outlining what plant lots are going to be submitted to that compliance inbox as a compliance event. The last step is very similar to. Anything that is in the non METRC workflow. And this is outlining what zones that that these planets are in. 

[00:13:23] Jason Van Leuven: This is a really important step because this is what's tying your root zone data, those sensors that are assigned to a zone to the actual cult bar or strain type itself. So if I'm trying to track the performance of banana, oh gee, I want the data from that root zone to attribute from it. So G it, it's basically a metadata point of this harvest. 

[00:13:43] Scott Campbell: And I look, I love this part right here, because you can see the have banana and ice cream sherbet they're running in the same harvest group. They're going to be living in the same room. They would share the same atmospheric data. If the room's small enough, that only has one temp, R H and BPD [00:14:00] readings coming in for that room. 

[00:14:00] Scott Campbell: So they share that. But then if you put the zones that those are in the specific tables that the vagina banana G and the ice cream sherbet or. Have that substrate data separately within the system that allows you to do cultivar specific datasets. But run this harvest group as Yom running these plants all together in one room, 

[00:14:21] Jason Van Leuven: gonna go review and finish. 

[00:14:22] Jason Van Leuven: That's going to say all set up. We've got these 15 plants started on today. We'll see. 

[00:14:32] Jason Van Leuven: And then it's just going to ask about that recipe. So this is the template for this harvest group. Like I said, as we can use an existing recipe, if we have one in the system, I think 

[00:14:41] Scott Campbell: you have one now let's check that out. See, I just made 

[00:14:43] Jason Van Leuven: it on top of it. Perfect. So we're going to use this demo. 

[00:14:47] Jason Van Leuven: It's actually terrible. 

[00:14:50] Scott Campbell: The propagation and veg and flower each is just one day. It's good from a productivity perspective, you get a lot of harvests in a year, but not a whole lot of product. [00:15:00] 

[00:15:00] Jason Van Leuven: Awesome. If we can figure out how to grow full plants in that timeframe, 

[00:15:05] Scott Campbell: that's like a little R and D challenge where you there, 

[00:15:08] Jason Van Leuven: right? 

[00:15:09] Jason Van Leuven: Yeah. And this Screen, we can also obviously set up those lights schedules, target ranges, alerts, add tasks. I think we've gone over that in our recipes creations in previous videos. So check that out on the YouTube channel and you can dive into that information. So we're going to say safe schedule. 

[00:15:26] Jason Van Leuven: You'll give us a little confirmation down in the bottom that says that this was saved. And now if we jump into our compliance inbox, we'll notice that we've got 15 cuttings created one minute ago by Jason van Lewis. And we can also look at the specifics of that. So in this dropdown, we've got the details of the mother plant. 

[00:15:47] Jason Van Leuven: Those lots were created from putting the UID where they're located and if they're an existing harvest group or not right now. Some of our clients do actually end up taking their clone cuttings from a [00:16:00] production plants, vege stage, a nice way to. Reduce your needs for another room. 

[00:16:05] Jason Van Leuven: But there's a lot of people that do take those from another room. So that's just a nice way to keep an idea of what what those clones came from. And then the lower two line items here are the specific clone, lots themselves. If we click on that, we'll get a little bit more information. We can edit the count. 

[00:16:21] Jason Van Leuven: Maybe we actually took 15 banana OG rather than 10 just recorded wrong. Or this is where your compliance manager. Basically do some pre-submission auditing for compliance purposes. 

[00:16:33] Scott Campbell: Yeah. And that one workflow, you just mentioned taking cuttings from plants in bed. That is a good example of the work that we do behind the scenes to make sure that METRC works because it's actually a very specific thing that you have to do in METRC to be able to do that. 

[00:16:46] Scott Campbell: And I think there's a, the creation of some type of batch or some type of package it's you have to create a plant package. Or our METRC won't recognize it. We didn't realize that before we had the system working now that we have customers that are using it where [00:17:00] we've, we're finding these issues with METRC that we're able to eliminate by just making sure that every time a customer tries to do something, it happens exactly how they want it to happen in METRCs. 

[00:17:11] Scott Campbell: Big shout out to our dev team and the work that they've done to make all that stuff work. You can accept the clones from, buying them from a nursery on a particular manifest that gets transferred to you in METRC. So then you just accept the tags. You can take cuttings off of mother plants. 

[00:17:28] Scott Campbell: As Jason showed with planting scanning the plant tags, or you can take those cuttings off of plants in vege, all those workflows are supported in this. 

[00:17:39] Jason Van Leuven: And another thing that we've spent a lot of energy in making this as clean as possible to help you process each of these events, we'll notice up here. 

[00:17:48] Jason Van Leuven: It says my, my sync button is grayed out and it says plant waste recorded two hours ago. But this is basically doing, is saying there's dependencies. That need to be resolved before we can submit this. [00:18:00] When we do one-off actions say directly in METRC itself or certain compliance, integration, softwares maybe you've destroyed a plant or you didn't submit that waste. 

[00:18:11] Jason Van Leuven: And you can basically break the ability to submit something if if you do it in the wrong order. So let's say I would've accidentally destroyed one of these brothers, or I didn't record these cuttings until I destroyed them. This this dependency hold is basically saying, Hey, we don't think you necessarily meant to do something in that order. 

[00:18:30] Jason Van Leuven: And this is going to say, allow you to actually do that. So if we would have destroyed that mother and then had to record the phone cuttings, it would have erred out METRC that wouldn't let you do that. So this is our, basically our prevention to make these things work and notify you of. Other submissions that need to be resolved before the next one can can get pushed to their database. 

[00:18:50] Jason Van Leuven: Yeah. 

[00:18:51] Scott Campbell: And we'll just make a blanket statement that we'll see if METRC ever watches this video to cause out on this, but we don't find METRC to [00:19:00] be super easy to use. And in fact the customer for METRC is the state. It's not the cannabis growers. And the more states taking it to sign on the more successful they're as a company. 

[00:19:09] Scott Campbell: And it totally makes sense. But integrating METRC in and being a a verified, authorized third party developer on METRC, which we are, allows us to put user interface. Pieces together that make your life easier, like preventing you from sinking something to METRCs that's going to cause a problem with METRC system, like Jason's mentioning. 

[00:19:30] Scott Campbell: And we do spend time trying to make our customer's lives easier because we see the cultivators as our customers, not the states. Let's talk about a harvest. Jason let's let's go and try and harvest more plants. We have a little The little demo set up which is this ice cream sherbet harvest 

[00:19:46] Jason Van Leuven: group. 

[00:19:47] Jason Van Leuven: Yeah. And I'm just going to fill in a little bit of instruction before we are ready to harvest those plants. If we notice over here in this Harbor page this production page, we have these action items and these action items are basically going to be the [00:20:00] events that submit METRCs information, or submit that information to our inbox. 

[00:20:04] Jason Van Leuven: So it can be reviewed before submission and we're going to see action items like Vegeta flower flow. And that would be the type of action that gives you a nice interface to step by step. Talk about. UIDs those plant lots turned into and also allows you to control whether this harvest group is on schedule or not. 

[00:20:26] Jason Van Leuven: So if you're a day late, you can delay that type of event. When it's ready, you click that button and it's going to allow you to have that in your compliance inbox to sync. So like I said, that's a great way for. Y it's managers to oversee a lot more actions that are going on because it's very likely their cultivators are the ones that are in here watching the stages of these plants, making sure that they are on their production schedule. 

[00:20:50] Jason Van Leuven: And and then they can delay that if it's going to be, a day or two behind, for example, or they can advance it if it happens previous to that. Once those plants are in the flower, they've gone through their [00:21:00] cycle, then we'll be at this harvest plants. 

[00:21:03] Scott Campbell: As far as sorry in Jason. 

[00:21:04] Scott Campbell: One thing I will say here is in California, typically when plants are in propagation and bed. So non mature plants, you may have already said this, but they only have one tag per up to a hundred plants. And there is a point at which they're going to get tagged every single plant as mature plants within the system. 

[00:21:21] Scott Campbell: And that's just a workflow within AROYA as well of taking those plants essentially from from vegan to. And then giving them all tax as is the workflow of just accepting tags that you're shipped from, that you get shipped from METRC and then adding into them into your system so you can use them, all those things are just steps that you can do in the system. 

[00:21:43] Jason Van Leuven: Yeah, exactly. It's harvesting is probably one of my most exciting parts of this workflow because as you can see behind me, we've got our red Bluetooth scales. So this is a modified old house ranger 3000 scale, and we've got [00:22:00] our riff skill cards. So this is designed to really advance the speed at which clients can harvest their plants. 

[00:22:08] Jason Van Leuven: We'll notice that we've got a little hook down here California. Does in, in most counties required that plants be weighed individually and that weight be recorded to the UID of the plant. And so this is gonna be a quick way to get those weights, individualized and entered into the system. 

[00:22:25] Jason Van Leuven: Get that that you ID into the system. We've got a couple of options. Scott an RFID scanner in here. So all those METRC tags that are supplied to cultivators in the state of California are RFID compatible. They should have the UID programmed into that RFID and UID is unique. Identifier code RFID is radio frequency identification. 

[00:22:49] Jason Van Leuven: That can be to plug 

[00:22:50] Scott Campbell: it in scans, trying to unplug that and see if it works. 

[00:22:57] Scott Campbell: Okay. [00:23:00] Okay. Yes, actually do try and turn, scan that soon and let's see if it works here. Should have, 

[00:23:10] Scott Campbell: yeah. See. Perfect. 

[00:23:11] Jason Van Leuven: What I usually recommend is clients fast in this bad boy, somewhere near their CLL cart. You can do it on the list here. You can do it. I like it right up here. So when you've got your plant ready to hang, we go in here, scan it on the RFID, and then we hang up. 

[00:23:27] Scott Campbell: I think you need to add the scale first. 

[00:23:29] Jason Van Leuven: Oh yeah. We'll need to have the scale. Okay. Yeah. So let's go in here and let us got a Bluetooth scale option on the screen here. It's going to be listed. There's a little pop up when you click that. It's going to list it as a H five 10. That's the serial number of this scale itself. I can can select that device 

[00:23:51] Jason Van Leuven: and then we'll say a pair of off. And this will get get our scale to talk to the PC. And one of the nice [00:24:00] things that we've recently really released as well is multiple PCs, multiple scales, multiple users being logged in can do this at the same time. My four planets, probably aren't going to take that long to harvest, but I've got clients that are at, 1500 plants, a room and they will run three Wang stations in parallel. 

[00:24:18] Jason Van Leuven: So right now, AROYA supports that by everyone being logged into this harvest group and weighing plants, so scanning and weighing those plants on three different scale RFID sessions. So effectively, you could be going three times as fast, five times as fast, whatever works best for. For your system. 

[00:24:38] Jason Van Leuven: Now that we've got this connected, we'll see that we didn't always scan that RFID. We've got this 9, 4, 2 plant, and we are going to throw it on our. We shipped with these scales out pre-programmed to print on stabilization. So what that means is the scale knows when that weight has stabilized and it's going to push that information right [00:25:00] into a riot. 

[00:25:01] Jason Van Leuven: And we'll notice that just happened. So just seconds after that plant was hung up on the scale that that 0.3 pounds of ice cream Sherbert was. Pushed into the AROYA system. And we're gonna keep going with our harvest group 

[00:25:16] Scott Campbell: here. Yeah. So you would just Jason said going up there, got the planet it's pulling the weight from the scale and there it is. 

[00:25:28] Jason Van Leuven: And. Really nice thing about that. We never touched the PC so we can stay focused on our harvest process. We're obviously not going to get resin and residual on RPCs. I also do usually recommend people have this display in a spot that they can see just so that they, they verify it. 

[00:25:45] Jason Van Leuven: And I dunno if you can hear it on the camera, but we've got. A beep boop action. That's verifying when the plant gets scanned and when that weight gets pushed through. So we'll finish this up and then we'll notice up in the top, right? We've got our review and [00:26:00] finished button, which which have become available after all the plants in this harvest group have been. 

[00:26:07] Jason Van Leuven: So we noticed that review and finishes up there. We've got a few options here in this review and choose room. Basically this is saying, Hey, tell a Ray, where are you going to put those plants so that we can appropriately build a sink event to go into METRC? If you do need to modify this, say you had a weight come through a little bit off or you just need to destroy a plant any of that time. 

[00:26:29] Jason Van Leuven: This is a great time to simply click on it. We're going to notice, Hey, it's got that editing option under this plant. And you can modify it. We could even select and say, Hey, this plant is going to fresh, frozen, right? So it's going to be not going directly into a cure room or a dry room. It's going to be shipped out. 

[00:26:46] Jason Van Leuven: So we need a package tag to be sold. And so we'll notice when I clicked on fresh frozen there, it's going to ask for that package ID and we can see. I'm just going to keep these all as wet flour so that we can see how this works out. [00:27:00] It's going to give us congratulations. Tell us the total yield of this harvest group. 

[00:27:04] Jason Van Leuven: How many that we did average per plant, it's going to allow us to. Change the batch name. So if your company has specific way of tracking the names of these plants or these harvest groups this is a great time to edit as well. It does ask about plant waste and about batch waste. So it's gonna be able to push METRC events for each one of these items that is required by that state system. 

[00:27:31] Jason Van Leuven: We're just going to go into. And that button there is gonna be what pushes our METRC event. One of the things that we also notice here is took us straight to this inventory. So in the production page here, and I'll just highlight up across the top, got the groups and recipes that all of our customers are used to. 

[00:27:52] Jason Van Leuven: And then we have the total inventory items here. So growing plants is going to be all of the plants that are in your METRC data. [00:28:00] Nice, easy way to filter out by type cultivar by room, which harvest group they're specified port. So this is where you can manage it. If you needed to a little bit more similarly to a traditional system that harvested inventory. 

[00:28:14] Jason Van Leuven: After I harvested that plant, it took us right into here and it it showed us highlighted this ice cream Sherbert wet flour. This is the one we just did this harvest inventories, where you can turn wet flour into packages, where you can turn packages into other packages and basically manage your processing plant or processing package types and amounts. 

[00:28:38] Jason Van Leuven: If we click on any of these, it gives us more information and allows us options to adjust it, move it, split it, grate it. And then we can also upload lab results. What a fantastic way to consolidate all the information from a harvest group, from that plant life cycle, we get in our sensor data and we've got our environment, data, our red zone data. 

[00:28:59] Jason Van Leuven: We've got [00:29:00] the different durations. We've got all those METRC events that happened and, we can upload our lab search and then continue to process that that group of product. Yeah. 

[00:29:10] Scott Campbell: And The difference between plant waste and batch waste. I think plant waste is stuff that maybe as you're harvesting, like just dropped on the floor that you still have to sweep up and log as like this is just the plant waste and the bachelor. 

[00:29:25] Scott Campbell: Maybe let's say somebody's a cultivator wants to just take the branches off and throw away the main stem that would be batch wasted. Do I have that right? Or am I confused? That 

[00:29:37] Jason Van Leuven: sounds correct. Yeah, I believe so. If you don't have a specific plan to attribute that ways to, it would be bad. A batch. 

[00:29:45] Scott Campbell: Okay. Let's see some of our other questions on here. So yeah, that, that number seven KJC, you're highlighting is as I understand it, when you do plant touching tasks like pruning can I should just ask the question. Jason can AROYA record [00:30:00] the The amount of of waste that was just taken out of a room for example, or do you have to do that directly with 

[00:30:06] Jason Van Leuven: yes, absolutely. 

[00:30:07] Jason Van Leuven: As far as plant waste scope, it we've got the option in there to do like pruning wastes, any type of those cultivation during cultivation waste types in there. Unfortunately METRC doesn't allow us to push an AP. To plant waste. So it's the only type of event in here where you still need to download a CSB and upload it, tip to METRC manual. 

[00:30:28] Scott Campbell: Yeah, actually that's what I'm remembering. Yeah. Okay. Yes. Although when a plant dies you can actually enjoy going and and eliminate, is that 

[00:30:37] Jason Van Leuven: true? Correct? Yes. That's going to be plant destruction and that is definitely supported through three. And that is also gonna be different than an adjusting a plant quantity. 

[00:30:47] Jason Van Leuven: So when we have plants that that need to be killed off in a room or aren't gonna make it from our beds to our selected flower plants, we'll do a plant destruction that is a specific [00:31:00] type of information pushed from our system into METRC. And these plants are no longer part of the system. 

[00:31:06] Jason Van Leuven: And those tags are no longer active for those plans. I do want to jump in a little bit more on this question about remaining stems leaves, et cetera. So we do recommend during this harvest practice that you stick with a similar type of processing. So if you're going to hang this whole. 

[00:31:22] Jason Van Leuven: Then keep in mind that wet weight coming from those harvest groups does include stems and stuff. And so that'll be one of the things that you want to keep in mind throughout the lifecycle of your analytics. Obviously if you are weighing Product. So that processing goes from wet to dry and you need to wait again, after that dry process, it's still on, on whole plant with those stems, then those transformations are going to include everything that is input into the system. 

[00:31:50] Jason Van Leuven: If you do pre harvest balking where your planets necessarily aren't including the whole stem of the plant and then you're waiting. Is also fully bucked. Then just keep that in mind that the numbers that you are inputting are the [00:32:00] ones that are being used for the analytics process. Yep. 

[00:32:04] Scott Campbell: Awesome. I see one in here that I don't think we can help which is we tag our batches by Handy's zip ties and that takes a lot of time. How can I help us make the process more efficient and less manual? I don't know. I would say we can't, but that's just. 

[00:32:19] Jason Van Leuven: Not necessarily AROYA would be helpful, but I have seen some people use merchandise tagging guns. 

[00:32:25] Jason Van Leuven: So it's just a loop tagger. That's got very inexpensive small amount of plastic. So I think something else was talking about waiting here. Those are on a clip. It's a little gun. You can put her in line with the plants. Have you have your your tag there, pull the the trigger fully. And it's going to put that on there with a very low cost, low waste solution that might save time just depending on how fast people can zip tie versus that piece of equipment. 

[00:32:49] Jason Van Leuven: Yep. 

[00:32:49] Scott Campbell: Yup. Okay. I think we already mentioned this. Is there a way to choose which day we sync with METRC or does the platform set and everything? The platform does not send everything. And I think that's really critical to say [00:33:00] beforehand, it's not. This sort of this a forcing function that takes all the data, and immediately sends it to METRC back on that page that you were showing us. 

[00:33:09] Scott Campbell: Jason, if you choose to sync to METRC all of your the activities that need to be synced to METRC are queued up there. And then as a compliance manager, you go through and decide which ones should be sinked. And when. As well as you have the chance to review and modify the data, if it's incorrect, is that right? 

[00:33:26] Jason Van Leuven: Correct. And and if it's something that that from urine doesn't need to be sinked to METRC, or you sinked it manually some other way, you can simply say mark is sinked and it will no longer show up on your compliance inbox list. Yeah. Yep. 

[00:33:40] Scott Campbell: Yeah, let's see, we have this this question. 

[00:33:42] Scott Campbell: Our team works hard to streamline weekly harvest and efficiently manage our staff's time. Can I help ensure that METRC integration won't hurt our SLPs or lengthen our work time? And then I see this next question as being separate can harvest procedures be customized for each facility. So the [00:34:00] first, the answer, the first question is for sure. 

[00:34:01] Scott Campbell: And that's what we've built so far is just not having to touch the scale, not having to touch the computer, but just focus on your work and. To get as many plants harvested as possible. Thank Phillip. And I have harvested in a demo. We did maybe 10 plants in 46 seconds or something like that, and some of it has to do with how efficiently you can just bring the plants through. 

[00:34:22] Scott Campbell: It's the physical limitations to the space, but it can be done much faster. If you're not typing in plant tags, if you're not having to write down what the scale is reading. And and also, anytime when you're taking the data straight off the scale, as long as the scale reading is actually correct, you run a much lower risk that you might accidentally type something into a computer incorrectly. 

[00:34:45] Scott Campbell: So can harvest procedures be customized for facility? What are your thoughts, Jason? 

[00:34:51] Jason Van Leuven: We have made a couple options during the harvest work. That allows people to better match their processes. What we've talked about here [00:35:00] today, previously is the individual plant weights being hung up on a scale or in a, an abandon of that single plan. 

[00:35:06] Jason Van Leuven: Our system also does support multiple plant harvesting. So in, in areas that legally allow, but I always encourage people to do bulk harvesting. It's a little bit faster way to get that information to the system a little bit less labor intensive. So that's. No five, 10, however many plants fit in this type of a tote or Ben that you're using. 

[00:35:26] Jason Van Leuven: And for their AROYA harvest workflow, you simply select that you are harvesting multiple plants and you can scan as many tags as you're going to weigh at once. And that will attribute all of those plants, the average weight of the entire bend divided by each plant weight. Yeah. 

[00:35:45] Scott Campbell: Lots of time-savings. 

[00:35:45] Scott Campbell: Let's see. Can I help with, and then traceability or even building surveillance? I would say no building surveillance. All the cannabis grows that I've ever been in, have more cameras than I've ever seen in any manufacturing plant. So really, surveillance [00:36:00] is is well taken care of by other systems. 

[00:36:03] Scott Campbell: One thing I can say, though, is. With correct tracking of inventory, you do know what happened to which, would to a batch when and who did it. And so if let's say that you're, you look at a a harvest batch or a package and it doesn't have the weight that you thought was supposed to be there. 

[00:36:21] Scott Campbell: So if somebody took something from that, the question is when was the last time that it became an inventory item in the system so digitally, what does it say is supposed to be there? And then and then that would allow you to go and look at some, surveillance footage to see what actually did happen. 

[00:36:36] Scott Campbell: Any other applications you can think of 

[00:36:40] Jason Van Leuven: that? Not necessarily a direct surveillance type, but historically I've. Notice anomalies in the data traces and not on the same terms of maybe watching employees or tracking people. But if I see a decrease in relative humidity at a specific time, maybe last night and and [00:37:00] we go in there and that humidifier is. 

[00:37:02] Jason Van Leuven: It is caput. You know what? Maybe the line got clogged, maybe it's unplugged, et cetera. It's a nice way to know how long that has been impacting our room. All right. I think one of my most favorite examples is when we came into the greenhouse or when I was looking at the data before we went into the greenhouse one morning and and I noticed something, something was real off with our humidity and our temperature in one part of the greenhouse. 

[00:37:27] Jason Van Leuven: And. Oddly enough when we went in there at the the flan, the fan motor was laying on the floor. So it it wasn't bolted in as well as it should have been. And it was probably one of my first realizations of how powerful. Reading data charts was because this is something that, Hey, I can see something's wrong without ever even going into the road. 

[00:37:47] Jason Van Leuven: And then upon, little bit further investigation in this case, it was extraordinarily obvious what what the corporate was. Yeah. 

[00:37:55] Scott Campbell: Yeah. Okay. Yeah. And I do think for keeping an eye on your operations as a [00:38:00] whole that data is really crucial. So last question I see on our list, did you have a complete meter produce, grow guide for commercial cultivators? 

[00:38:07] Scott Campbell: The answer is yes, we do have what we call quick-start guide. It includes a lot of really useful information about getting, going with growing in general. It also introduces people to to the platform. But I don't one thing that we are missing at this point is. This benchmark data or actual SOP is to say do this, a list of things. 

[00:38:28] Scott Campbell: And one of the reasons that we don't have SOP is that at this point is that we've struggled to make them broad enough that they apply to our entire customer group while making them specific enough that they can actually be helpful to our client. And the other thing with SOP is that SOP is really need to be owned by the cultivator and the cultivators team. 

[00:38:48] Scott Campbell: So even if we say, Hey, are the, is the cultivator has to take a responsibility for that and implement it into their operations and say, I own this now, or my team owns this. So it is [00:39:00] something that we're working on aside from the quick-start guide and from working with our specialists on the array team we don't have a stack of SOP. 

[00:39:09] Scott Campbell: Or staff training protocols outside of a rosy using AROYAa that I'm aware of Jason, is that true? That's, 

[00:39:16] Jason Van Leuven: that's very correct. One of the things that we do work very closely with our clients on is making sure that they are taking full advantage of recipes. And as we've talked about, historically those recipes. 

[00:39:30] Jason Van Leuven: The statement of intent and they should be built up by your head cultivator or your director of cultivation. And they should be as complete as possible to help everybody in the system. So when we talk about, an SOP for what should the humidity be at a specific time, or what should the temperature be during a specific phase of this plant? 

[00:39:51] Jason Van Leuven: Building those target ranges in there. Is it easy way to communicate to everybody at your site, that's using a riot, what they're supposed to be. And then [00:40:00] obviously that data return is a great way for them to understand and track how closely they are matching that target. And even on a farther extreme those alert ranges, which hazy recommend people have some amount of dead band between their target range and their alert range. 

[00:40:14] Jason Van Leuven: That alert range is. Tell anyone who subscribed to that notification that the conditions of that room are quite a ways off. And so those recipes are a great way to describe your growing intent, your SOP, as far as what tasks need to be done at what time, what ranges those rooms should be operating in. 

[00:40:35] Jason Van Leuven: And then when we jump into the animal, Part of that harvest group, we can look at how closely we achieved that intent. So those target ranges over the harvest group, it'll tell us, Hey, we went two days outside of our humidity range. And we're like that was one of our humidifier was down. 

[00:40:51] Jason Van Leuven: Yeah. 

[00:40:51] Scott Campbell: Yeah. And I really like how you make that condition between recipes and SOP is because. That recipe can be an expression of what you expect to [00:41:00] happen and then what you want to happen. And then alerts, like if you put a a target range in there, if you're looking on something like a kiosk that iPad, like app that sits outside the room, it's going to tell you, it's going to turn red if it's outside of a target range, but it may not alert you because you want to save the alerts for stuff that you really need to be texted about or get an email about it, or. 

[00:41:19] Scott Campbell: Is this a higher level of attention that needs to be given and you don't want to have this alert fatigue. So setting up those ranges in those alerts and the ranges for target targets and alerts as well as the tasks in the system are great ways to to create an expectation like this is this is what I expect to happen. 

[00:41:40] Scott Campbell: And things like pictures are great ways to, in some cases say, this is what did happen. This is how the plants look today. This is how they looked after we did our pruning tasks, for example. AROYA can help in that way, even though we don't have documents that we give you a verbatim and say, Hey, these are your SOP is for growing cause everybody's systems and procedures, [00:42:00] personnel facilities are going to be different and require different different. 

[00:42:05] Scott Campbell: I think those are all the questions of case. What did we miss? You 

[00:42:08] Kaisha Dyan McMillan: got 'em all. What a great conversation. I actually really learned a ton. So thank you, Scott and Jason. And thank you to everybody who submitted questions. Please continue to do that. Thank you also for everyone who joined us for this week's office hours we are, we do this for you. 

[00:42:24] Kaisha Dyan McMillan: This is your time. Any questions you have about AROYA, how it can be used to improve your cultivation, production process, any topics you'd like covered in future office hour sessions, please do let us know in the chat. Shoot us an email at support Dr. roy@metergroup.com. Or send us a DM on Instagram. We definitely want to hear from you. 

[00:42:44] Kaisha Dyan McMillan: We record every session and we'll be emailing everyone in attendance, the link to the video from today's discussion. It'll also live on the AROYA YouTube channel and subscribe while you're there. And if you find these conversations helpful, please feel free to forward it to anybody who might find it [00:43:00] of interest as well. 

[00:43:01] Kaisha Dyan McMillan: Thank you all again, and we'll look forward to seeing you all next week. 

[00:43:05] Scott Campbell: Thanks Keisha. Thanks everyone. 

[00:43:07] Kaisha Dyan McMillan: Thank you. That was.